Open Access: Info for Authors

Author Rights (SPARC Guide)


A guide to your rights as the author of a publication (by SPARC).

The SPARC Author Addendum - Use this form to retain key rights to your publications.

Author Rights (SPARC video)

Open Access Spectrum

Thousands of journals have adopted policies that embrace some or all of the OA core components related to: readership; reuse; copyright; posting; and machine readability. This new guide is intended to help authors make informed decisions on where to publish based on publisher policies.

Paying OA Fees (UofS authors)

Many OA journals do not charge fees, or will waive fees if the author is from a developing country or does not have funding. OA fees are generally an acceptable expense - so you can budget for them in your grant application. There are some other sources of help in paying fees:

Assistance paying Article Processing Charges (APCs) of some OA journals:

  • Publications Fund from Research Services: Up to $1000, and possibly $1500 (when funding is available). See this page for more details.
  • NRC Research Press (Canadian Science Publishing): U of S authors publishing in NRC journals are eligible for a reduced fee of $1500 per article for the OpenArticle option. Authors must state that they are affiliated with a "CRKN institution."
  • BioMed Central: The University Library pays a membership to BioMed Central; U of S authors receive a 15% discount on APCs. The discount is set up via IP recognition, so when you submit an article from a desktop computer on campus the discount gets deducted automatically. If you submit the article from home or any other IP address (often includes laptops on campus), then you would need to state manually (via a dropdown box) that you are affiliated with the U of S. BioMed Central staff would then proof the identity and affiliation and deduct the discount afterwards.
  • SAGE Choice Open Access Model: U of S authors publishing in SAGE journals are eligible for a 40% discount per article on Open Access charges. Authors must state that they are affiliated with a "CRKN institution that licenses Premier All-Access" and request the discount. CRKN is the national consortium through which the University Library subscribes to this journal package.

Tools for Authors


RoMEO is a searchable database of publisher's policies regarding the self-archiving of journal articles online and in open access repositories. Most publishers will permit you to post a copy of your article but usually restrict this to certain versions of the article, and may require you to wait a certain number of months before you post (i.e. the "embargo" period). RoMEO will tell you the policies of your journal.

More and more funding agencies are requiring recipients of their grants to provide open access to their research results. Does your funding agency require OA of your outputs? Find out by searching JULIET!

The Directory of Open Access Journals (DOAJ) is a service that indexes high quality, peer reviewed open access research journals, periodicals and their articles' metadata. Journals must apply for inclusion in this quality controlled list. This is an excellent place to search for reputable open access journals in your discipline.

This is a set of copyright licenses and tools that provide creators with a simple, standardized way to keep their copyright while allowing certain uses of their work.


SPARC Canadian Author's Addendum (PDF) - Use this form to modify the publication agreement in order to retain more rights to your published work. 

The Scholar's Copyright Addendum Engine will help you generate a PDF form that you can attach to a journal publisher's copyright agreement to ensure that you retain certain rights (you can select criteria).

You can also modify the publication agreement yourself to suit your unique requirements. See this list of the various rights that you may want to retain.

Canadian Funders' Policies on OA

Tri-Agency Open Access Policy on Publications

Grant recipients are required to ensure that any peer-reviewed journal publications arising from Agency-supported research are freely accessible within 12 months of publication. Recipients can do this through one of the following routes:

  1. Online Repositories
  2. Journals

NSERC & SSHRC: This policy applies to all grants awarded May 1, 2015 and onward.

CIHR: This policy applies to all grants awarded January 1, 2008 and onward. CIHR grant recipients have additional responsibilities to make their research data publicly available (see the link above for more details).

Link to policy statement.

Link to the policy FAQs.

Routes to OA: Green vs Gold

Make your Research OA - Free & Legally!

The OA Citation Advantage

There is now considerable evidence that open access (OA) articles are more highly cited. This is known as the OA Citation Advantage.

The Open Access Citation Advantage Service - maintains a list of studies on this

Useful Guide: "Making Your Publications Open Access"

Dawson, D. (2013). Making your publications open access: Resources to assist researchers and librarians. College & Research Libraries News, 74(9), 473–476.